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5 Practical Things to Make Party Planning Super Easy

Posted by Michelle Huddleston on

If you’re looking to make party planning super easy, then you need these five practical tips that will make hosting every gathering a breeze. Attending a party is one thing, but hosting them is a totally different story. Very rarely do people understand all that goes into throwing the best gathering. That is until they find themselves neck-deep in to-do lists and piles of supplies. Use our practical advice to make every party you plan easy and stress-free!

Five practical tips to make party planning super easy.

5 Practical Things to Make Party Planning Super Easy

Before we dive into our suggestions, go ahead and bookmark this page so you can come back to it. Better yet, download our Party Planning Checklist freebie at the end of this post.

Give yourself plenty of party planning time.

We all know how fast time flies, so you will want to give yourself plenty of time to plan your party. Regardless of the type of gathering you plan on having, it’s a great idea to start planning up to a month in advance. This will give you time for anything you may have to order online or reserve from supply rental stores. 

Instead of stuffing all of your planning into one day, consider taking several days to focus on one aspect of the party at a time. For example, plan your budget one day, decide and plan your theme on another, and so on. Doing this for about a week will ensure that you’ve crossed at the T’s and dotted every I, all with time to spare!

Invest in reusable resources.

Not only is this tip a money saver, but it’s also a time saver. Before you head for the toss n’ go plastics, consider adding the following to your reusable party resources stash:

Having these few resources on hand can cut your supplies list down by a fraction. Not to mention, they make decorating a bit easier as well.

Make lists for different tasks and activities.

It’s common to want to keep everything you need and need to do in your head, but that will only get you so far. Going back to our suggestion of giving yourself plenty of time to plan, consider making lists along the way. Here are the top lists we recommend creating to make party planning super easy:

  • Budget: note the amount you are willing to spend, keep track of how much you’re spending for each aspect of the party, and so on.
  • Guestlist: keep track of who you invited, who responded, people to contact, etc.
  • Menu: jot down what you plan to serve, including desserts, drinks, and the like. 
  • Activities/Games: write down any games and activities that you want to have at your party.
  • Help: note anyone who will be helping with any aspect of your party.

  • These are some of the most important areas where having a list would make the planning much smoother. You can also have lists for setup, cleanup, music, and decorations.

    Party planning journal on a table.

    Solicit help.

    Even if you’re throwing a surprise birthday party or baby shower, you can still recruit some help. In fact, we think it’s one of the smartest things to do. Skip trying to do everything yourself and look for ways people can help you out. Is there something your kids or spouse can help with? Could your friends or other family members pitch in with something as well?

    A few areas that are great for getting a helping hand with are decorating, food preparation, and gathering resources (such as tables, chairs, music/video equipment, etc.). Before you call the local catering company, check with people you may know who have a gift in this area. Instead of renting extra tables and chairs, see if someone has some you can borrow for free. Every little bit helps!

    Relax and remember your motive.

    It’s easy to get caught up in wanting everything to be perfect. Chances are, no one will ever notice the hiccups unless you mention them. Always keep in mind why you are hosting the gathering to begin with. Keep that the primary focus and don’t worry about what decorations didn’t get hung in time or the cookies you couldn’t make because you forgot to pick up that one extra ingredient.

    Make (and keep) party planning super easy by giving yourself grace, going with the flow, and making the most out of gathering together the people you love. By doing that, you can never go wrong!

    Don’t forget to download our free checklist to make every party you plan super easy!

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